Coach Mode: routines, programs and calendar

Your Library of routines

Open Plans. A section menu on a phone (a row of buttons on a computer) switches between Routines, Programs, Routine manager, Exercises and Calendar. Routines is your library: search it, filter by folder, and see each routine's folder, items, version and how many clients have it.

Build a routine

Tap + New routine (or Edit on one). Give it a name, notes, a folder and tags. + Add exercises adds several at once; each exercise takes sets, reps (or a range), a load (lb, kg, % of 1RM, RPE or bodyweight), rest and a coaching cue; cardio takes a time and a distance. It is the same builder members use for their own routines. Every save raises the routine's version (“Save as v2”).

A routine is yours to maintain: nobody else changes it, not even the head coach, unless you add them under Who can edit…. Tick Let every coach at the club use it to let colleagues see and assign it; coaches at other clubs never see it. A routine a colleague shared shows View only.

Assign a routine

Tap Assign, tick the clients and, if you want, a start date. Each client gets their own copy marked From Coach, with your targets; they can start it or delete it but never edit it. After you change a routine, Push update sends the new version to the clients who have an older copy; it never brings back a copy a client deleted. Clients with an older copy show as outdated. Duplicate copies a routine, and Archive hides it from your pickers without touching clients' copies.

Programs: a plan day by day

Programs lay your routines out day by day for one week up to a month (7 to 31 days). Each day holds up to four routines, a short note (up to 300 characters, like “30 min walk”) or nothing at all, which is a rest day. Tap + New program to start one.

Edit a program

Name the program, choose its length, and fill each day by choosing a routine or writing a note. Build week one and tap Repeat in later weeks to copy it over the weeks after it; if those days are already planned, the button asks for a second tap before replacing them. Weekly progression (the load changing from week to week) is not automatic: edit the later weeks yourself. As with routines, tick Let every coach at the club use it to share it, and use Who can edit… to name co-editors.

Assign a program

Choose the clients and the day Day 1 falls on, then Assign. Every planned day goes onto the client's calendar as a planned workout on its real date, and the routines it uses are assigned to them. A routine's Done and Missed status comes from the calendar like any planned workout. You can only assign a program whose routines you may all see. Push update changes only the days from today on; Remove cancels the days ahead and keeps the past.

Programs by client

Programs by client shows one client's program for a week or a whole month, day by day with real dates and what was done, missed or rested. A day only reads Missed once it is past.

Routine manager

Routine manager shows every routine and which clients use it, like a spreadsheet. Switch between By routine and By client, search, sort any column and export it as CSV.

Your club’s exercises

Under Exercises make the movements the library doesn't have: tap + New exercise, name it, choose strength or cardio and the area it trains, and paste a YouTube link (youtube.com, youtu.be or a Short) so clients can watch how it's done. Use it in routines like any other exercise. Club exercises are private to your club's coaches; a client sees one only when a routine you assign them uses it, and opens the video in the browser. You or the head coach can edit or archive one; archiving takes it out of the pickers but keeps it in history and in routines that use it.

Already made one of your own while logging? Tap Move my exercises… then Move to club: your workouts keep it and your club can now use it. Import CSV and Export CSV bring in or send out the club's exercises; nothing is duplicated.

Calendar

Calendar shows your clients' planned workouts and appointments by Day, Week, Month or Agenda. Turn the Planned workouts and Appointments layers on and off, and filter by client (the head coach can also filter by coach). It has its own place in the sidebar on a computer; on a phone it is in Plans. Tap a day's + (or New) to plan a workout (optionally a routine, repeating on chosen weekdays for up to 26 weeks) or book an appointment with a time, length, place and reminder (30 minutes before unless you pick otherwise). Drag an item to another day to move it. Every item says in words whether it is a workout or an appointment and whose it is; a coloured dot beside the name tells clients apart.

A planned workout reads Done when the client logs a session that day, Missed when a past day has none and Not shared for a client who keeps workouts private. Mark appointments Attended or No-show. Planned workouts are blue with a dashed edge; when a client logs a session it appears as a solid green Completed chip that names who did it (“Maya completed Lower A”). Select it to see what they did: each exercise with its sets, cardio and WODs and, if you planned a routine, which of its exercises were done and which weren't logged. You see this only for clients who share workouts, and never their session notes.

On a computer

On a computer the week lays out as a full grid with the sidebar beside it, so a day's planned and completed chips can be read at a glance. Calendar is its own sidebar entry there.

Class timer

Class timer is in the sidebar on a computer (on a phone, open it from Plans). Set up a class as sections of exercises — each exercise has work seconds and rest seconds, and each section has rounds — or start from HIIT, Strength circuit or Blank, then tap Start full screen. The screen shows your club’s name and logo, what everyone is doing now (WORK or REST), a big countdown, the round, what is up next and the class outline, with pause, skip, back and +10 s. It beeps at 3-2-1 and plays a tone at every switch; tap the speaker to mute, and the choice is kept on that device. Exit (or Esc) is always on screen.

Build a class you will use again under Plans → Programs: + New class sits beside + New program, and each row says whether it is a Program (a guide for a client over days) or a Class (a live session you run on a screen). A class has the same sharing as a routine: you and the coaches you name can change it, the head coach can see it, and you can share it with the club. Run a saved class from its row or from Class timer; Quick run is for a one-off you do not save. It has nothing to do with the rest timer members see when they log a lift.

Import and export with CSV

Every import sheet offers Download sample template, which imports with nothing rejected. The Club 1000+ Program CSV carries one row per exercise or WOD, per routine or note on a program day, or per program start, planned workout, appointment or nutrition target for a client named by email. Imports are previewed first, match exercises by name (never creating one), and say why a row was rejected, for instance when it names someone who is not your client. Exports name a client by an id and a name, never an email, weight, age or location. Export your programs from Programs and the file brings the routines they use, so another coach can import it whole.

If your account is connected to ChatGPT with coaching turned on, you can describe a program there and have it built into your Library. Assignments, calendar items and nutrition targets made in ChatGPT wait for you: approve them in Library or Calendar, or send them from the client's Nutrition tab. ChatGPT can also list your programs, with how many clients are on each. It sees your clients' names, never their logs or messages.

Common questions